Clearinghouse Reporting – Pre-Employment Full Query
Clearinghouse – Pre-Employment Full Queries is a managed service where we run
required FMCSA Clearinghouse pre-employment full queries on your CDL drivers and
provide you with documented results for your compliance files.
Ideal for employers who want a fast, accurate, and fully compliant way to screen
new or rehired CDL drivers before placing them in safety-sensitive functions.
Clearinghouse – Pre-Employment Full Queries
Complete pre-employment FMCSA Clearinghouse full query service for CDL drivers,
including driver consent, query submission, results review, and documentation for your files.
- We submit pre-employment full queries in the FMCSA Clearinghouse
- We verify driver consent status and assist with invitations
- We provide documentation of query results for your records
- Supports full compliance with FMCSA hiring requirements
Full Query Service
We handle the full query process from start to finish for each CDL driver.
Compliance-Focused
Designed to meet pre-employment Clearinghouse requirements under 49 CFR Part 382.
File-Ready Reports
You receive proof of completed queries that can be kept in your driver qualification files.
Service Overview
Before a CDL driver can perform safety-sensitive functions for a new employer, federal
regulations require the employer to conduct a pre-employment full query in the FMCSA
Drug & Alcohol Clearinghouse. Many carriers are unsure how to request consent, run queries, or
interpret results.
This service takes care of the entire pre-employment query process for you. You provide basic
driver information, and we manage the Clearinghouse full query so you can make a hiring decision
with clear, documented results.
What’s Included
- Pre-employment full query submission in the FMCSA Clearinghouse
- Assistance with driver consent and invitations (if needed)
- Status tracking until the query is completed
- Notification to you when the query result is available
- Summary of the query outcome for each driver
- Documentation formatted for your driver qualification files
- Email support for basic Clearinghouse questions
How the Service Works
1. Provide Driver Details
- You send us the driver’s basic details (name, CDL number, state, etc.).
- We verify that your employer Clearinghouse account is active.
2. Consent & Query Submission
- We ensure the driver provides Clearinghouse consent (electronically in their account).
- We submit the full query once consent is in place.
3. Results & Documentation
- We monitor the query status and check for any violations or restrictions.
- We send you confirmation and documentation for your records.
Step-by-Step Process
- Purchase the number of pre-employment full queries you need.
- Submit driver details through our secure intake form or portal.
- We request/confirm driver consent in the Clearinghouse.
- We run the full query in the FMCSA Clearinghouse.
- We notify you when the results are posted.
- You review and store the results in your driver qualification file.
Regulatory Compliance
This service supports compliance with:
- FMCSA Drug & Alcohol Clearinghouse regulations (49 CFR Part 382)
- Pre-employment full query requirements for CDL drivers
- Recordkeeping expectations for hiring and qualification files
Employers remain responsible for final hiring decisions and maintaining complete driver files.
Who Should Use This Service?
- Motor carriers hiring new CDL drivers
- Employers rehiring former CDL drivers
- Owner-operators contracting with new carriers
- Safety & compliance managers needing documented queries
- Companies wanting to outsource Clearinghouse query tasks
Frequently Asked Questions
Are pre-employment full queries required?
Yes. Employers must run a full query in the FMCSA Clearinghouse before allowing a CDL driver to
perform safety-sensitive functions for the first time.
Does this include annual limited queries?
No. This service covers pre-employment full queries only. Annual limited query
services can be purchased separately.
Do I still need my own Clearinghouse account?
Yes. Employers must have an active Clearinghouse account. We operate within or alongside your
existing employer/TPA setup.
Does this service pay for FMCSA query credits?
Employers are responsible for purchasing query plans directly in their Clearinghouse account.
Our service covers the management and processing of the queries.
Will I receive proof that the query was completed?
Yes. We provide documentation that a pre-employment full query was completed and its outcome,
suitable for your compliance files.