Clearinghouse Reporting – Annual Limited Query
Clearinghouse – Annual Query (Limited Query) is a required yearly check for every
CDL driver under your authority. We perform the FMCSA Clearinghouse limited query on your behalf and
provide documentation that meets federal recordkeeping requirements.
Ensures full compliance with 49 CFR Part 382 and keeps your driver files audit-ready.
Clearinghouse – Annual Query (Limited Query)
FMCSA requires employers to run a limited query every 12 months on all CDL drivers.
This service completes the annual Clearinghouse check for you and provides documentation suitable
for DOT audits and driver qualification files.
- We run your required annual Clearinghouse limited queries
- We verify driver consent and compliance requirements
- We provide audit-ready documentation of query completion
- Fast, accurate, 100% FMCSA compliant
Yearly Compliance
Required annually for every CDL driver under your company.
Audit-Ready Files
Includes documentation that meets FMCSA recordkeeping rules.
Managed Service
We handle everything — you simply receive the completed reports.
Service Overview
Every employer with CDL drivers must run an annual limited query in the FMCSA
Clearinghouse to check for violations or prohibited status. Failure to run these yearly queries
is one of the most common violations found during DOT audits.
This service ensures that every driver under your company is checked, documented, and compliant
with federal regulations — without you needing to log into the Clearinghouse.
What’s Included
- Running the required annual limited query for each CDL driver
- Tracking driver consent forms (if needed)
- Cross-verifying active roster of drivers
- Clearinghouse account coordination with employer/TPA
- Reviewing query results for restrictions or prohibitions
- Providing audit-ready documentation and results summary
What You Will Receive
1. Completed Annual Queries
- One per driver, as required by FMCSA
- Processed by our compliance team
2. Documentation Package
- Proof of completed query
- Driver roster and compliance status
- Record suitable for DOT audits
3. Compliance Assurance
- Ensures your driver files meet 49 CFR 382.701 requirements
- Identifies any restricted or prohibited drivers
How the Service Works
- Purchase annual query service for each driver.
- Submit driver list to our team.
- We run the annual limited query in the FMCSA Clearinghouse.
- We notify you of any red flags or prohibited statuses.
- We provide documentation for your compliance files.
Regulatory Compliance
This service fulfills requirements under:
- 49 CFR 382.701 – Annual Limited Queries
- FMCSA Drug & Alcohol Clearinghouse regulations
- Employer recordkeeping rules for CDL drivers
Employers must run a limited query on each CDL driver at least once every 12 months.
Who Needs This Service?
- Motor carriers employing CDL drivers
- Owner-operators leased to carriers
- Companies managing multiple CDL employees
- Safety & compliance managers maintaining DQ files
- Employers wanting hands-off Clearinghouse compliance
Frequently Asked Questions
Are annual queries required?
Yes. Every CDL driver must have a limited query completed yearly.
Does this service include query credits?
No. Employers must purchase query plans inside their FMCSA Clearinghouse account.
What happens if a driver does not consent?
You cannot run the query — and FMCSA prohibits the driver from performing safety-sensitive duties.
Do I receive documentation?
Yes — you receive proof of query completion for your driver files.
Can this be purchased in bulk?
Yes — we offer multi-driver packages for fleets.